Tips for Getting Parents to Submit Required Forms on Time
Managing youth hockey team paperwork can be a challenge — especially when it comes to getting all the required forms from parents on time. Late or missing paperwork can slow down registration, delay player eligibility, and create extra work for coaches and managers.
At BenchLocker, we’ve seen firsthand how simplifying this process helps teams stay organized and compliant. Here are some proven tips to help you get those forms submitted on time, every season:
1. Communicate Early and Clearly
Start sending reminders well before deadlines. Use multiple channels — emails, texts, and team apps — so parents hear your message in the way they prefer. Make sure the instructions are clear and concise, highlighting which forms are required and why they matter.
2. Make It Easy to Submit Forms
Paper forms and emails can get lost or ignored. Digital platforms like BenchLocker let parents upload documents anytime, from any device, making submission hassle-free and accessible 24/7.
3. Send Friendly Reminders
Automated reminders can be a game-changer. Schedule gentle follow-ups for parents who haven’t submitted forms yet, reducing the need for manual chasing and awkward conversations.
4. Explain the Importance
Help parents understand that paperwork isn’t just busywork — it ensures their child’s safety, eligibility, and smooth participation throughout the season.
5. Offer Support
Sometimes parents have questions or face tech issues. Make sure someone on your team is available to help, whether it’s answering emails or hosting a quick virtual Q&A.
6. Set Clear Deadlines and Consequences
Make sure parents know the firm deadlines and any consequences of late submission, such as delayed playtime or inability to practice until paperwork is complete.
With these strategies and the right tools, managing paperwork doesn’t have to be a headache. BenchLocker streamlines the entire process, helping clubs, coaches, and parents stay on the same page so your team can focus on what really matters — the game.
Ready to simplify paperwork for your team? Try BenchLocker today!
