The Ultimate Paperwork Checklist for Youth Sports Teams

ByJoe Oliveri

Managing paperwork can feel like a second job when you’re running a youth sports team. From medical forms to proof of age to league-specific requirements, missing even one document can sideline a player until it’s resolved. That’s why we put together this ultimate paperwork checklist — organized by sport — so you can stay ahead of the chaos.

🏒 Hockey

  • USA Hockey Registration (annual, required for players and coaches)
  • SafeSport Training (required for players 17+, coaches, managers, and volunteers)
  • Medical Release / Waiver (often league-specific)
  • Birth Certificate or Proof of Age
  • Player/Parent Contract or Code of Conduct

🏈 Football (Youth Tackle / Flag)

  • League Registration (Pop Warner, AYF, or local association)
  • Physical Examination / Medical Clearance
  • Concussion Awareness Form (state law in many areas)
  • Birth Certificate / Proof of Age
  • Parental Consent & Waiver of Liability
  • Equipment Agreement / Uniform Deposit (some leagues)

⚾ Baseball / Softball (Little League or Travel)

  • League Registration (Little League, Babe Ruth, Cal Ripken, etc.)
  • Medical Release Form
  • Concussion or Injury Waiver (in some states)
  • Birth Certificate / Proof of Age
  • Code of Conduct (players and parents)
  • Residency Verification (Little League often requires utility bills or school forms)

⚽ Soccer (Club / Travel / Rec)

  • US Youth Soccer / US Club Soccer Registration
  • Medical Release / Waiver
  • Concussion Information Sheet (required in many states)
  • Birth Certificate / Passport for ID Cards
  • Code of Conduct Agreement

🥍 Lacrosse

  • US Lacrosse Membership (player and coach)
  • Medical Release / Waiver
  • Concussion Awareness Form (state/local requirement)
  • Birth Certificate / Proof of Age
  • Player / Parent Contract

📥 Free Download

We’ve pulled all of these requirements into a single printable PDF checklist — perfect for coaches, team managers, or parents trying to keep things organized.

👉 [Download the Checklist Here] (Last Updated 9/1/2025)

📝 Contribute to the List

This list is a work in progress. If your sport has additional paperwork requirements, please help contribute by sending your checklist to joe.oliveri@benchlocker.com

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