One of the core features of BenchLocker is tracking required paperwork for both players and staff. These reports help administrators review, approve, or reject uploaded documents in real time — ensuring everyone is eligible to participate.
🗂️ Types of Documents in BenchLocker #
BenchLocker supports two main types of documents:
✅ Required Documents #
These are organization-defined requirements that must be fulfilled before a player or staff member is considered compliant. Examples include:
- USA Hockey Numbers
- Birth Certificates
- SafeSport Certifications
- Medical Forms
- Insurance Cards
These are often required across an entire team or program.
📝 General Documents #
These are optional or case-by-case uploads — not required by the whole team, but still important. Examples include:
- Medical clearance after an injury
- Travel waivers for a specific tournament
- Allergy or medication documentation
- Proof of school enrollment for eligibility
These documents are tracked but are not tied to compliance requirements.
🔄 How the Approval Workflow Works #
As players or staff upload documents, they enter a “Pending” state. Admins can then review each submission before it’s marked as complete.
📋 Pending Document Report #
This report shows all uploaded documents awaiting approval. For each submission, you’ll see action icons:
| Icon | Action |
|---|---|
| 👤 Blue Person | View the player’s profile page |
| 👁️ Blue Eye | Preview the uploaded document |
| ✅ Green Check | Approve and mark the document as complete |
| 🗑️ Red Trash Can | Reject the document (e.g., if blurry, expired, or incorrect) |
📋 Pending Requirements Report #
This report works similarly, but it’s focused specifically on documents that fulfill Required Requirements (e.g., SafeSport or USA Hockey).
It uses the same set of action icons:
- 👤 View Player
- 👁️ View Document
- ✅ Approve
- 🗑️ Reject
This makes it easy to stay compliant and keep your team organized — whether you have 10 players or 1,000.
